Securing eDHR Data: Best Practices for Retention and Archiving Policies

Category : eDHR data security | Sub Category : eDHR data security retention and archiving policies Posted on 2023-07-07 21:24:53

Securing eDHR Data: Best Practices for Retention and Archiving Policies
Introduction:
Electronic Device History Records are the go-to solution for managing manufacturing data.. Ensuring the security and longevity of this valuable data has become crucial with the increased reliance on technology.. In this post, we will discuss the significance of eDHR data security retention and the best practices to help safeguard their electronic manufacturing records.
Data security retention is important.
Critical information is stored in eDHRs, including manufacturing processes, product specifications, and quality control measures.. It is important to establish robust data security retention policies to comply with regulatory requirements.. Data integrity, prevent tampering or unauthorized access of records, and allow for effective auditing are some of the things these policies help ensure.
The best practices for eDHR data retention.
1. Clear guidelines for how long eDHRs should be retained are the first thing to define retention periods.. Depending on industry-specific regulations, product lifecycle, contractual obligations, or potential legal requirements, this duration may vary.. Retention policies that are sound ensure that data is retained for the required period and that there is no confusion during audits or inspections.
2. Regular data backups are a strategy to safeguard against unforeseen incidents such as system failures, natural disasters, or cyber- attacks.. This approach helps in maintaining data availability, reducing the risk of data loss, and ensuring business continuity.
3. Enhancing the security of eDHR data at rest and in transit is a priority.. Consider using industry-standard encryption methods to prevent unauthorized access.. System access to authorized personnel is limited by strict access control mechanisms.. This approach helps prevent data breeches.
4. Detailed audit trails that track all user activities within the eDHR system are maintained.. Track changes made to eDHR records with version control.. Data accountability and traceability are ensured by these practices.
Data preservation policies for eDHR.
1. Define criteria for the archive of eDHR data, such as the completion of a product's lifecycle or compliance with company-specific policies.. Determine and document the conditions under which data should be moved.
2. When storing eDHR data, choose storage solutions that are compliant with industry standards, such as ISO 27001 or SOC 2 Type II certifications.. Storage systems with redundant features and cloud-based solutions are ideal for ensuring data integrity and longevity.
3. Document and implement procedures for the retrieval of eDHR data.. The conditions for accessing the records are defined.. Ensure that these procedures are easy to understand and accessible to authorized personnel.
Conclusion
Ensuring compliance with regulations, and maintaining data integrity are all things that need to be done with robust eDHR data security retention and archive policies.. Organizations can establish a framework for protecting eDHR data, if they adopt the best practices discussed in this article.. These efforts will contribute to improved operational efficiency, enhanced data integrity, and a secure manufacturing environment.